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Supporting Materials.

Here we've gathered materials designed to assist our data curators.
Whether you're new to OpenOrgs or seeking to deepen your knowledge, our resources are tailored to meet your needs.

Curation tutorials

  • 01

    Understanding OpenOrgs

    Hello everyone, and welcome to this tutorial series on OpenOrgs, a service developed by OpenAIRE aimed at disambiguating organizations involved in the research process. In these tutorials, we'll walk you through the essential tasks of managing organizational data, including resolving duplicates, enriching metadata, approving suggested organizations, and resolving conflicts.


    • introduction to OpenOrgs
    • addressing disambiguation challenges
    • functionality and navigation
    • database expansion
  • 02

    Metadata enrichment and curation

    Enriching metadata is a crucial task in openorgs; it ensures that each organization's profile is informative and easy to find. The process begins with understanding the organization you're currently curating. Knowing its location, scope, and other relevant details is important.


    • understanding the curation process
    • approaches to metadata completion: mandatory vs. comprehensive
    • utilizing notes and history for collaborative curation
    • tips and recommendations
  • 03

    Approval of new Orgs

    Approval of new organisations acts as a gatekeeping process to ensure that only verified and unique organizations are added. There are two main concepts to understand regarding the approval of organizations: suggested and approved organisations.


    • understanding suggested vs. approved organisations
    • curating and approving new organizations
    • ensuring uniqueness and avoiding duplicates
    • verifying and enriching metadata before approval
  • 04

    Curating duplicates

    Duplicates in a database or on platforms, in general, not only clutter the research landscape but also lead to potential misinformation and confusion. If you are wondering how to efficiently identify and resolve duplicate organizations, stay tuned!


    • understanding duplicates
    • curating duplicates: algorithm vs. manual entry
    • resolving duplicates: comparison and decision-making
    • manual duplicate entry and resolution
  • 05

    Resolving conflicts

    Conflicts arise when an organization is approved more than once, resulting in duplicate organizations with different IDs. Let's explore how to navigate and resolve these conflicts efficiently.


    • identifying and understanding conflicts
    • navigating the 'Potential Conflicts' section
    • manual vs. automatic conflict resolution
    • detailed conflict resolution: merging and distinguishing organizations
  • 06

    Establishing relations

    In this tutorial, we'll explore how to effectively establish and manage relationships between organizations within OpenOrgs, focusing on the essential aspect of parent-child connections. This process is crucial for organizations looking to accurately monitor and display their production through the OpenAIRE portals.


    • understanding parent-child relationships in OpenOrgs
    • establishing organisational hierarchies
    • multi-parent and multi-level relationships
    • monitoring and showcasing organisational outputs

Video recordings

  • 09 April 2024

    OpenOrgs Webinar: Curating Research Performing Organisation Affiliations

  • 19 April 2023

    OpenAIRE - OpenOrgs Sprint

  • 21 September 2021

    OpenOrgs: OpenAIRE's tool for bridging registries of research organisations


  • 09 April 2024

    OpenOrgs Public Webinar

    Slides of the presentation given during the OpenOrgs public webinar on the 9th of April 2024, titled "Curating Research Performing Organisation Affiliations."

    The presentation was divided into 3 parts:

    • Understanding OpenOrgs: Rationale behind the service and why it is important for the quality of data in the OpenAIRE Graph
    • OpenOrgs Website: A guided tour of the new OpenOrgs website and its key features
    • How Can you Help: Participating and contributing as an OpenOrgs curator

    15 minutes was left at the end for a Q&A.

  • 19 April 2023

    OpenAIRE - OpenOrgs Sprint

    OpenOrgs is one of the key services to curate the links related with the Institution IDs, allowing the de-duplication process and curating the relationship parent-child between RPOs and departments or research groups.

    During this sprint, OpenOrgs curators joined the session to curate the de-duplication of the Institutions and share experiences and best practices.

  • 21 September 2021

    OpenOrgs: the OpenAIRE tool for bridging registries of research organizations

    Organizations variously involved in the scientific work usually appear with a variety of names, identifiers, and metadata information in all the different data sources working in the context of scholarly communication. This ambiguity results in a considerable efficiency problem in the exchange of information, the findability of research products, and the monitoring of activities. 

    OpenOrgs is a tool developed to address this ambiguity affecting the information aggregated by OpenAIRE from different research organization registries (e.g., ROR, EC) and populating the OpenAIRE Research Graph. 

    It works in two steps: first, an algorithm automatically detects identities between organizations appearing in different data sources, with different names, metadata information, PIDs and so on. Second, a process of manual curatorship corroborates the automated process. Data curators can in fact resolve the ambiguity of duplicates detected with the automated process by stating whether two or more entities correspond or not to the same organization. They can also enrich metadata and eventually suggest new duplicates, thus improving the automated process. 

    In the demo session, we will introduce OpenOrgs and we will show how this tool works, how users can interact with its functionalities and thus feed a disambiguation system necessary to build a robust Open Science ecosystem.

  • 21 June 2021

    OpenOrgs: bridging registries of research organizations. Supporting disambiguation and improving the quality of data

    This presentation was given for OpenAIRE Tech Clinic webinar on 21 June 2021, focusing on the OpenOrgs tool. 

    Unambiguously identifying organizations involved in the research work may not be a trivial task. Their names can be derived from various data sources, each of which often contains a different version of the organization's name (full legal name, short or alternative names, acronym, and so on) and different metadata fields.

    In OpenOrgs, data curators can enrich the metadata description of organizations and resolve the ambiguity of duplicates detected with an automated process by stating whether two or more entities correspond or not to the same organization. With these tasks, OpenOrgs users can compensate for the lack of information available and improve the organizations' discoverability.